Business systems
Accounting Software
Accounting software is a digital tool that records, processes and reports financial transactions for a business. It helps manage ledgers, invoices, receivables, payables and financial statements in one place.
By Nexorra Digital, Nairobi · Updated
Key points
- Tracks bank and M-Pesa reconciliations automatically
- Generates tax-compliant invoices for KRA eTIMS
- Integrates with QuickBooks, Odoo and Nexorra ERP
- Supports payroll filing on KRA iTax
- Provides real-time expense and cash-flow reporting
- Can be added as a module or a standalone system
What is accounting software?
Accounting software is an application that records all monetary activity, from sales invoices to expenses, and produces reports such as profit and loss statements. It replaces manual ledgers, reduces errors and stores data securely. Users can view balances, track cash flow and comply with tax regulations. The software can be part of a larger ERP or a stand-alone solution.
How does accounting software work?
The software captures each transaction entered by users or imported from bank feeds, then classifies it into predefined accounts. It updates ledgers in real time and reconciles entries with bank statements or M-Pesa records. Reports are generated automatically based on the stored data. Integration points allow data exchange with payroll, inventory and e-commerce systems.
What are the benefits of accounting software?
It improves accuracy by automating calculations and reducing manual entry errors. Real-time visibility into financial health aids decision-making and cash-flow management. The system speeds up tax invoice creation for KRA eTIMS and simplifies payroll filing on KRA iTax. It also saves time on bank and M-Pesa reconciliations and provides audit-ready records.
Why should a business use accounting software?
A business should use accounting software to maintain reliable financial records and meet regulatory requirements efficiently. It eliminates the need for paper ledgers, cuts administrative overhead and supports faster month-end closing. The software also enables better budgeting, forecasting and performance tracking, which are essential for growth.
How can accounting software help a business in Kenya?
In Kenya, accounting software can integrate directly with M-Pesa via Safaricom Daraja or KopoKopo, ensuring mobile money transactions are recorded instantly. It creates tax-compliant invoices for KRA eTIMS and can export data for PAYE filing on KRA iTax. Integration with local SMS and WhatsApp Business platforms allows automated payment reminders and customer communication.
How much does accounting software cost in Kenya?
The cost depends on factors such as the number of users, required modules, integration complexity and whether a cloud or on-premise deployment is chosen. Nexorra Digital offers a free discovery call and then provides a written quote tailored to the business’s needs. Pricing is therefore customised and not fixed.
What is the best way to get started with accounting software?
The best way is to schedule a free discovery call with Nexorra Digital, discuss your specific requirements and existing systems, and receive a written proposal. After agreeing on scope, Nexorra will configure the software, integrate with M-Pesa, KRA eTIMS and any other tools, and provide training for staff. Ongoing support ensures a smooth transition.
How long does it take to set up accounting software?
Implementation time varies with the size of the business and the complexity of integrations. A typical setup, including data migration, configuration and user training, can be completed within a few weeks. Nexorra Digital works to minimise disruption, delivering a functional system as quickly as possible while ensuring accuracy.
Who provides accounting software in Nairobi and Kenya?
Nexorra Digital, based at Viewpark Towers, 15th Floor, Nairobi, designs and delivers accounting solutions as part of its ERP suite or as a stand-alone module. They integrate with local services such as M-Pesa, KRA eTIMS, SMS via Africa's Talking and WhatsApp Business. Clients across Kenya and East Africa can engage them in person in Nairobi or remotely.
Talk to us about accounting software.
Free discovery call, then a written quote. Based at Viewpark Towers, Nairobi; serving all of Kenya and East Africa.